Payroll Outsourcing Services in the Czech Republic
Professional payroll outsourcing and external payroll management for companies. Outsource your payroll to specialists — save up to 40% on payroll accounting costs.
30+ satisfied clients across Czech Republic outsource their payroll with us. Payroll outsourcing from specialists with 10+ years of experience.
What is Payroll Outsourcing?
Payroll outsourcing (external payroll processing, external payroll management) is a modern way for companies to handle payroll externally. Instead of employing an in-house payroll specialist, you entrust your entire payroll agenda to an external provider — payroll outsourcing includes gross and net salary calculations, payslip preparation, and communication with authorities.
At P&T Europe Services, we offer complete payroll accounting outsourcing — our external payroll processing includes salary calculations, social and health insurance contributions, preparation of all reports for Social Security, health insurance companies, and the tax office, through to electronic payslips and employee portal.
Our payroll outsourcing services are designed for companies in Prague and across the Czech Republic. We process payroll externally for clients of various sizes and industries. You gain a reliable partner, a guarantee of legislative accuracy, and a predictable process.
No flat fee — you only pay for payslips processed
Unlike flat-rate packages, we don't charge a fixed monthly fee or a minimum based on headcount. The price is based purely on the number of payslips actually processed each month — no hidden fees. That works just as well for small companies and newly founded s.r.o.'s as it does for growing teams.
Benefits of Payroll Outsourcing
Up to 40% Cost Savings
Eliminate costs for payroll specialists, software, and ongoing training
Legislative Certainty
Always up-to-date knowledge of payroll laws, regulations, and directives
Timely Processing
We guarantee payment dates and all institutional reporting deadlines
Substitutability
No problems with your payroll accountant's vacation or sick leave
Internal vs. External Payroll
An in-house payroll accountant typically costs a company 40,000–60,000 CZK monthly — including salary, contributions, software and training. Payroll outsourcing works out cheaper, with no substitutability worries.
| Criteria | Internal | External (P&T) |
|---|---|---|
| Monthly costs | Typically 40–60,000 CZK | Per employee |
| Substitutability | Problematic | Guaranteed |
| Current legislation | Requires training | Automatic |
| Software | Own cost | Included |
| Flexibility | Fixed cost | Pay per employee |
| Error rate | Higher risk | Minimal |
How Does Payroll Outsourcing Work?
Free consultation
We analyze your needs and propose the optimal payroll outsourcing solution.
Agenda takeover
Seamless transition with data transfer and process setup within 2-4 weeks.
Monthly processing
Regular salary calculation, payslip preparation, and institutional reporting.
Control & reporting
Monthly reports, consultations, and continuous process optimization.
What Does Payroll Outsourcing Include?
Payroll Accounting
- Gross and net salary calculation
- Social and health insurance contributions
- Salary deductions
- Tax bonuses and credits
- Premiums and bonuses
Reporting & Communication
- Unified Monthly Employer Report (JMHZ)
- Health insurance reports and overviews
- Annual tax reconciliation
- Income confirmations
- Communication with authorities on your behalf
Digital Services
- Electronic payslips
- Employee portal
- Online document access
- Automated workflow
- Monthly reporting
What we will handle for you in 2027
A number of payroll rules change from January 2027. With payroll outsourcing, we put them into practice for you.
Minimum wage CZK 24,900
Pay top-ups, the CZK 3,362 minimum health premium and linked amounts.
New DPP and DPČ limits
DPP contribution threshold CZK 12,500 and decisive income CZK 5,000.
End of withholding tax on agreements
From January 2027 agreements are taxed by a 15% advance.
Student and childcare tax credits
Student credit in monthly advances, childcare credit in the annual reconciliation.
New rules for benefits
Holidays up to CZK 20,000, no shared limit for sport and culture.
JMHZ changes from January 2027
New data in the report and no more form for the disability quota.
Payroll Outsourcing FAQ
Are payroll outsourcing and external payroll processing the same thing? +
Yes. Both terms (as well as external payroll management or an external payroll accountant) mean the same: an external specialist takes over your company payroll. You provide attendance data and employee changes; we handle salary calculations, payslips, contributions and reporting to the authorities.
Do you also handle the Unified Monthly Employer Report (JMHZ)? +
Yes. We prepare and file JMHZ, which replaced a number of separate reports from 2026, as part of monthly payroll processing. We also keep track of its changes, such as those taking effect on 1 January 2027.
What is payroll outsourcing and how does it work? +
Payroll outsourcing (external payroll management) means entrusting your company's entire payroll processing to an external specialized company. We take over salary calculations, payslip preparation, and reporting to social security, health insurance, and tax authorities. You simply send us attendance data and employee changes.
What's the difference between external and internal payroll management? +
Internal payroll requires your own payroll specialist, software, and ongoing training — typically costing a company 40–60,000 CZK monthly. With external management, we handle all of this at a price based on employee count, with guaranteed substitutability and always up-to-date legislation. See the comparison table above.
How much does payroll outsourcing cost and how is the per-payslip price calculated? +
We charge transparently based on the number of payslips processed (employees) per month and the scope of services — with no hidden fees. You do not pay for payroll software or training. Companies that outsource payroll with us typically save 40% compared to internal payroll department costs (commonly 40,000–60,000 CZK monthly). Contact us for a tailored quote.
Do you provide an external payroll accountant for small companies too? +
Yes. We provide an external payroll accountant for companies of all sizes — from a single employee and small limited companies to larger organisations. For small companies, payroll outsourcing is often more cost-effective than an in-house accountant, as you only pay for the payroll actually processed. We also handle DPP and DPČ agreements.
How long does the transition to external payroll processing take? +
A standard transition to payroll outsourcing takes 2–4 weeks: analysis of the current state, data transfer from your system, process setup, and test calculations. We manage the process to ensure no disruption — switching is possible at any time of year, including takeover of historical data.
What are the advantages of outsourcing payroll vs. internal processing? +
Key advantages of payroll outsourcing: up to 40% cost savings, error elimination, always up-to-date legislation, substitutability, and access to modern technologies like electronic payslips and employee portal.
Is our data safe with payroll outsourcing? +
Yes, data security is our priority. Our payroll outsourcing complies with GDPR, uses encrypted communication channels, and we sign a data processing agreement with every client.
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